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Privacy Policy

Rosamund Community Garden is a community garden based in Guildford supporting communities to garden for wildlife and grow together.

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This privacy notice tells you what to expect when Rosamund Community Garden collects personal information. It applies to information we collect about:

  • Our members 

  • Visitors to our website

  • People who use our services, e.g. subscribe to our newsletter, submit a membership application, sign up for an event, or ask us for advice

  • Event attendees

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The data controller is Rosamund Community Garden with its registration address at: Longdown Rd, Guildford GU4 8PP. If you have any questions about this privacy statement or how and why we process personal data, please contact us at guildfordcommunitygarden@gmail.com.

What information do we collect about you?

The personal data we collect about you may vary depending on the service you request from us. As a minimum we will usually collect from you:

  • your name

  • your email address

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For example, when you submit a membership or taster session form or book a place for any of our events or workshops, we may collect your name and email address so that we can contact you with reminders or in case of changes. We may also email you with information about future similar events that may be of interest to you.

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From time to time, depending on the service you require, we may also request the following additional information and use this in the following ways:

  • Telephone number: When you submit a membership or taster session form or book a place any of our events or workshops, we may collect your telephone number so that we can contact you with reminders or in case of changes. If you contact us to ask us for advice or guidance we may collect your telephone number so that we can contact you in future.

  • Payment Details: When you make a payment to the Rosamund Community Garden, we may collect payment information from you such as credit or debit card details or bank information for the purposes of taking payment.

  • Mailing List: If you sign up to the Rosamund Community Garden Mailing List, we will use your personal information to provide you with Rosamund Community Garden news and information, and with opportunities to support Rosamund Community Garden, in the format you have requested and in accordance with any preferences you have expressed.

  • Other information we collect: If you correspond with us generally, for example to raise a query, comment or complaint about any of our services, we will also collect any other information you choose to send to us in that correspondence.​​

How do we use the information you provide?

Where you have disclosed your information to us, we use information:

  • because it is necessary to administer the services you have requested from us and to fulfil our obligations to you in providing these services; or

  • in order to pursue Rosamund Community Garden's legitimate interests to inform you by email or other means of events or services run by us or third parties which we think may interest you.

  • where we process your personal data on this basis, we will only do so where it does not prejudice your own privacy rights.

Your rights

You have a number of rights in relation to your personal data. These include the right to:

  • find out how we process your personal data;

  • request that your personal data is corrected if you believe it is incorrect or inaccurate;

  • obtain restriction on our, or object to, processing of your personal data;

  • ask us not to process your personal data for our own marketing purposes;

  • withdraw your consent to our processing of your personal data; and

  • obtain a copy of your personal information which we hold about you. We will take steps to verify your identity before responding to your request and will respond as soon as possible

You can exercise your right to prevent such processing at any time by clicking on the unsubscribe link at the bottom of any e-mail newsletter we have sent to you or by contacting us at: guildfordcommunitygarden@gmail.com

Disclosure of your information

The personal data you give Rosamund Community Garden is held securely. Rosamund Community Garden will not sell your information to any third party. However, we may share your personal data with our third-party suppliers who provide services such as information technology, payment processing, and related infrastructure provision. Any of the companies that access your information while providing services on our behalf will be governed by strict contractual restrictions to make sure that they protect your information and keep to data-protection and privacy laws which apply. Our third-party suppliers are listed below, with links to their own privacy policies.

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We may also share your personal data with third parties if we are required to do so by law or contract, to respond to legal process, to protect our members, to protect lives, to complete a transaction, or to protect the rights or property of Rosamund Community Garden.

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